Sooraj Shah, Computing; Clive Longbottom, Quocirca; Dan Worth, V3; Judith Hogan, Plantronics
Meetings are where ideas are exchanged, tasks are assigned, commitments are made, and brains are stormed. These days they are not defined by where people are, but how they’re connected. With the right devices, people have the freedom to interact with colleagues remotely – without any barriers to communication.
Unfortunately, many business meetings are badly organised and poorly run. They can also consume a great deal of time. According to a recent Plantronics survey, 40% of companies spend between 11 and 30 hours a week in meetings. That’s without taking into consideration time spent preparing for meetings and following up afterwards. Time can even be lost as a result of technical difficulties or connection issues.
Besides wasted time, there are other costs companies should consider: the cost of hiring a meeting space; the cost of travel and supplies; and the cost of purchasing food, etc. Given these facts, it is hardly surprising that more and more companies are having virtual meetings using web and video conferencing facilities. With access to high-speed internet, cloud-based collaboration services, mobile technology, and advanced audio equipment, people can connect to each other at any time.
However, a meeting is a meeting and many of the problems that afflict face-to-face meetings can carry over into the virtual world: lack of an agenda, domineering personalities, timewasters, no ownership of the issues and the rest.
During this web seminar we will be taking a sideways look at this occasionally loved (but mostly loathed) institution and will look at ways that meetings can be improved. We will also investigate why virtual meetings are becoming an increasingly popular option and find out why some companies are still reluctant to carry out meetings using web and video conferencing technology.